Successful Meetings Chapter1
How to Have a Successful Meeting
Did you know, that in one poll 90%
of managers said half the meetings they attended were either unnecessary or a complete waste of time (Bayless 2004)? This
is astounding, and should have manager’s questioning their meeting methods and techniques. Managers might ask themselves,
“When should I have a meeting? How long will the meeting take? What should the agenda of the meeting be? Who should attend the meeting?” These are some of the questions managers should be asking themselves,
this handbook will shed some light onto how a successful meeting is achieved
In business you don’t rely on
just one person, meetings are no different. These are Group meetings which involve many people and different personalities.
People involved in these group settings need to know how to participate in a group environment in order to be effective. Participation
by all members is the key in order to have a productive and successful meeting. A person involved in a meeting needs to come
prepared and on time. Participation involves a leader which acts as a catalyst to get the meeting started and keep the meeting
on track. This is like adding gasoline to a fire, with a leader items get started faster and the meeting flows better. A leader needs to think on his/her toes, be able to deal with members and spur of
the moment changes. Leaders are also there to encourage participation and to give non-biased view of ideas coming from participants
What to Expect
This handbook will give you some ideas
on how to turn ineffective meetings into effective meetings. This handbook will teach you how to successfully plan a group
meeting and give you the tools you need to participate, lead and be effective. Your meetings will run much smoother and you
will change the modern view of business meetings. Preparing before you meet will give your attendees the plan of attack and
help them prepare, so they can express their ideas with confidence (Friedman).
After a meeting has been planned out
and all attendees are present, there should be some ground rules of what to do and what not to do during a meeting. These
do’s and not to do’s are broken down into ten steps which will be discussed in more detail later on in the handbook.
Also, in that section of the handbook will be an effective participant quiz which will help you see where you as a participant
stand in a group setting.
While reading this handbook, you, the
reader will gain the knowledge needed to join in the discussion of the meeting. You will learn the difference between listening
and hearing while also being given the tools to help master the art of listening. Listening is a big part of what meetings
are about. This helps you understand and allows for more ideas to be presented. This section will also give you some guidelines
and a ten step formula to become a better listener.
Finally, the last part of this handbook
will tell you how a good leader conducts a meeting. This portion of the handbook is important because most of us will become
managers and end up conducting many meetings. This section will tell you how to delegate power and bring out ideas that attendees
may have. Leaders have important functions which will make or break your meetings. Leaders should stick to the goals and objectives
by following the agenda and not allowing unproductive chatter between attendees.
With that said, you will be better
equipped with the right knowledge of how to have a successful meeting. Use the tools in this handbook to improve your existing
meetings or change them dramatically. Good luck, and may your meetings become more effective and productive.